Monday, July 4, 2011
Using the iPad to Increase my Productivity
Even though there are numerous other blog posts by principals using the iPad, I have said numerous times that my blog is a great place for me to reflect on my practice and seek the feedback of others. I have learned a great deal of iPad tips from other princpals, and I will list those blog posts/helpful sites below. I plan to use this post to explain how I am using my school issued iPad to increase my productivity and spend more time in classrooms (my ULTIMATE goal as a principal).
As basic as it sounds, the top 2 reasons I use the iPad more than anything else are to keep up with emails and my calendar. Since I spend more time out of my office than in it, I am able to quickly read emails while walking the hallway and delete, respond or file for action later. I have a busy schedule (what administrator doesn't) so I love having my calendar right there with me. This year I am planning to switch to google calendar so that my secretary can add to my calendar during the day if I'm out and about.
When I am walking through classrooms, I have just used the Notes app on the iPad to quickly type feedback to teachers and email them. We do not have wifi throughout our building, but I could still use the email feature and have this sync when I went near the wifi hotspot. I also emailed these to myself and kept them all in a folder for teacher feedback. So here's what you would actually see me doing when I'm making rounds-when I enter a classroom I would open up a new note and start typing "Dear Ms. Carson, When I visited your classroom..." I will either type one handed (I'm getting good at that) while in the classroom or wait until I get in the hallway if any students seem distracted by what I'm doing. Then I email the teacher the note right away. Then I open my Simple Goals app (see below) and tap on my classroom walkthroughs goal to add another one for the week. Then I go to my clipboard (here's when I need a suggestion) to find my teacher spreadsheet and write the date of my walk through. I still do this because I like to visually see who I haven't been to yet. I would love any app suggestions to still do this and get rid of my clipboard!
I have just begun to use Evernote in place of the Notes app. Since Evernote is a web based virtual cabinet, I love that I can access my notes on my iPad, iPod, or desktop. When typing up teacher feedback, I can also add a "tag" so it will organize my notes by teacher instead of having them all within one of my email folders. The only problem I've found is that when I email the note to a teacher, it goes straight to their junk mail file thanks to our web filter, so I don't think I can use this for my walk throughs.
I keep track of my daily goals with the app "Simple Goals." This is a simple free app that just lets you keep a running total of goals for each week. This is where I keep track of the number of classroom walkthroughs, 1:1 discussions with staff, if I leave my office with a clean desk, and if I exercise (that one is usually a low number!)
I used to be the queen of post-it notes of to-do lists each day, but I have now been using the app "Get it Done." What I love about this app is that I can organize To Do folders and categorize them by when they're do. It is easier on my eyes/brain to just see the list of what I need to do for the day and not my entire list of EVERYTHING! Every time I remember something I need to do, I just add it in there, put a date on it and add it to a special group/folder if I need to. Some of the group/folders I've had running for to-do lists include: staff evaluations, summer school preparation, To Learn, etc.
Those are the main apps I use each day, but I do also utilize the following apps:
-Twitter (only can use this at home, no twitter access at school)
-App Shopper (I love seeing when apps are down in price or FREE!)
-Various news apps
-Kindle (I also love that this syncs with the kindle reader on my iPod)
-PowerSchool shortcut (this is our student information system)
The Complete List of iPad Tips, Tricks and Tutorials
10 Ways to Work Smarter on Your iPad
iPad Resources for Administrators
Blog posts by other principals:
The 21st Century Principal
A Principal's Reflections